Getting Started

Welcome to FlowCaptain

FlowCaptain is an AI-powered phone assistant for your business. Your callers can check availability, book, cancel, and reschedule appointments by phone — without you having to answer. FlowCaptain works directly with your Google Calendar and ensures that no double-bookings occur.

What you'll set up

1. Create an account — Sign up, create a workspace, and run through the onboarding wizard: you create your AI assistant, choose its capabilities, and set up your first calendar
2. Connect Google Calendar — Securely connect your calendar to FlowCaptain
3. Configure opening hours — Define when you're available for appointments
4. Test your assistant — Have a test conversation right in your browser via chat

Setup takes just a few minutes. Afterwards, you can test the assistant before deploying it for real calls.

How calls reach your assistant

The easiest path is the built-in phone assistant: under Phone Numbers, you get a phone number directly from FlowCaptain and assign it to your assistant — calls to that number are then answered by your assistant automatically. No external tools and no programming required.

Alternatively, you can connect FlowCaptain via API or MCP to your own voice bot platform (e.g. Retell AI or VAPI) or other systems — see API & Integrations. This is only relevant for advanced users with existing infrastructure.

Requirements

• A Google account with Google Calendar